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A hard disk damaged by fire and water meaning data loss and a need for disaster recovery as a service

From lengthy downtime, to a damaged brand reputation and bottom line, no one wants to face the brutal costs of data loss. Unfortunately, every business will experience data loss at some point thanks to the variety of common ways it can occur. This leaves a cloud of dread hanging over many, but the good news is that data loss is preventable with the right preparation.

This blog shares key ways you can take action to prevent a data loss disaster and minimize any negative impact on your business, including how Disaster Recovery as a Service (DRaaS) can help keep your data safe.

What Causes Data Loss

Here are some examples of the many causes of data loss, varying from rare to everyday occurrences:

  • Power loss from equipment failure or wildlife interference
  • Power surges damaging computer hardware
  • An overheated server room shutting down in an uncontrolled manner
  • Accidental fiber cuts from nearby construction equipment
  • Natural disasters such as hurricanes, floods, and fire
  • Leaks from the water heater or air conditioning
  • Spilled coffee, or other liquid, onto a computer
  • Human error, including accidentally formatting a hard drive or unwittingly deleting a file
  • Cyber attacks such as ransomware, viruses, or malware
  • Hard drive failure due to software or file corruption
  • Stolen devices, such as laptops, that hold critical or confidential data
Utility truck lifts a severed power pole and lines after an accident

Key Ways to Prevent Data Loss

Thankfully there are many actions you can take to prevent data loss and banish your fears, including finding a Disaster Recovery as a Service provider.

Store computers and equipment in the right environment, which should be dust-free and dry with proper heating and cooling. Be sure the environment is maintained and kept in pristine condition. Consider a generator or UPS (uninterruptible power supply) to protect computers in the event of a power failure as well as physical security measures to deter theft.

Use a firewall and antivirus software. These are basic essentials that your business should utilize for protection against viruses and malware, so be sure that you not only use them but keep them up-to-date.

Train employees to recognize suspicious attachments. Employees often serve as the greatest point of vulnerability for cybercriminals to take advantage of, but keeping your employees educated and informed with regular cybersecurity training will help prevent clicks on suspicious links or other actions that could lead to malware or a virus. Restrict access to important data from certain employees that don’t need it and encrypt any sensitive data.

Backup your files regularly and save often. This is one of the most basic, yet essential, tasks to prevent data loss that should not be neglected. To increase protection, be sure to create more than one backup, store them in different locations, verify the success of backups, perform backups routinely, and keep a close eye on your hard drives for signs of failure before they happen. You may also want to consider cloud-based disaster recovery solutions for further data security.

Hard drive from array at server cloud equipment being held in a hand

Create a disaster recovery (DR) plan so that in the event of a disaster, and in the midst of chaos, your team knows exactly how to restore data quickly and effectively, without causing further problems or delays. Test your DR plan regularly, including testing that employees are able to follow through when it comes to restoring lost data. This can reveal weak points while also encouraging employees to stay informed and ready.

Backup as a Service (BaaS) gives you an alternative to handling backup on-premises with an IT department. With BaaS, maintenance and management are offloaded to a third-party provider at an off-site storage system. This is a great option for those who want to pass off the burden of backing up data to a trusted provider that will ensure your data is in good hands.

Disaster Recovery as a Service (DRaaS) goes further beyond the capabilities of BaaS. With DRaaS, a third-party service provider hosts and continually replicates your servers to enable failover in the event of a natural or man-made catastrophe, protecting both your data and infrastructure.

Disasters that lead to data loss, such as hurricanes, fire, and ransomware, don’t stand a chance against DRaaS, because you can easily get all your data back with the push of a button. Disaster Recovery as a Service is the perfect solution to recover quickly from data loss, with benefits of DRaaS including:

  • Continual, automatic replication to a different location geographically any time there are file changes.
  • Your provider will handle getting all your apps, files, and systems right back up and running with lightning speed, minimizing downtime.
  • You can utilize the DRaaS failover to continue normal business operations until you can restore your on-premises environment.
  • Excellent for business continuity and disaster recovery (BC/DR).
  • With the right provider, it will be tested regularly, customized, and perfectly executable.

The more of these data loss prevention methods you are able to implement, the safer your data will be. Don’t wait until it’s too late to protect your data.

Interested in Disaster Recovery as a Service? Be sure to choose a DRaaS provider like LightBound, who will work with you as a true partner to customize a DRaaS solution specific to your unique business needs. Contact LightBound today and our experts will help answer any questions about data loss or disaster recovery solutions you might have.

Goldfish swimming in the ocean with a shark fin tied to its back and poking out above the water as a concept for deception, lies or myths

Disaster Recovery as a Service, or DRaaS, is an excellent business continuity and disaster recovery option (BC/DR) for many businesses, going beyond the capabilities of Backup as a Service (BaaS).

DRaaS offers huge benefits to protect your data and infrastructure in the event of both natural and manmade disasters, minimizing downtime and keeping your brand reputation intact at a pay-as-you-use low cost.

Unfortunately, many are unaware of the myths that have cropped up about DRaaS, leading to frustration, instead of what should be peace of mind, with this service. In this blog, we clear up five major myths about DRaaS so you can move forward with the information and confidence you need.

Businessman drawing on a chalkboard the words "FACTS," outlined in a green arrow, and "MYTHS," outlined in a red arrow

5 Myths about Disaster Recovery as a Service

1. It fixes all your problems.

False.

DRaaS is a top-notch recovery solution, but it can’t cover up all the problems you’ve already left unaddressed. If you have existing issues with your applications, application design, or data issues, then your recovery will be just as problematic as day-to-day operations.

As the old saying goes, “garbage in, garbage out.” Make sure everything in place is already running smoothly so that your DRaaS will too.

2. It’s all I need.

False.

Yes, Disaster Recovery as a Service is the “executable” part of the plan, meaning it carries out the actual recovery. However, truly effective BC/DR solutions need to account for things like workspace, telephones, a plan for who to call, and what to do in various situations depending on the emergency.

Your BC/DR especially needs to take into account the human element that accompanies and compliments the system element. Make sure your DRaaS is supported by a well-designed plan so the human element it relies on to succeed isn’t a sinking ship.

3. It covers everything.

False.

DRaaS solutions typically include replication and recovery of existing virtualized systems; but they may or may not cover any legacy physical servers you have. What’s more is that most solutions do not cover replication or recovery for other platforms, including IBM’s iSeries, zSeries, or pSeries.

Be sure to check with your provider about traditional backup, archival, and retention of data based on your business and compliance requirements. Some industries are required to keep records for up to seven years. This typically involves a relatively large volume of data as well as policies and procedures to recover files based on daily, weekly, monthly, quarterly, and annual backups. It is too costly for most large companies to just conduct a full backup of all their information every night and have it available for production systems.

It’s likely your DRaaS provider can help you with this, but it’s also not typically “included” in the base solution. Be sure to check the details of a potential provider’s offerings and how they can strategize with you to meet your priorities for recovery.

4. It’s an IT solution and therefore and IT decision.

Maybe.

While the IT department can typically scope and spec a DRaaS solution because they know the systems and requirements of IT, you’d be well advised to get buy-in from your executive team. That’s because your execs will likely be funding it to protect the assets, brand, and ongoing operations of the business.

As we all know, priorities change, markets change, and businesses change. That’s why it’s a good idea to approach your executive team before putting considerable effort into pursuing a solution.

5. All DRaaS solutions are the same.

False.

DRaaS providers can vary greatly from each other, including differences in:

  • What they are able/willing to cover
  • How fast they are able to recover and how much they can reduce downtime
  • The level at which they will manage/monitor your solution
  • Their level of compliance with industry standards
  • How physically and virtually secure they are
  • The quality of their customer service
  • Whether or not they are willing to customize your solution
  • How often they test, if at all, which is crucial to preventing failure

All of these qualities will vary from provider to provider, so be sure to get to know a potential provider well before signing the contract.

A word cloud of disaster recovery related items

Are You Interested in DRaaS?

With five major myths debunked, you can skip the surprises and make an informed decision about whether or not Disaster Recovery as a Service is right for you. At the end of the day, the key to success with DRaaS is choosing the right provider, especially one like LightBound who will work with you personally, explain the details of what you can expect from their solution, and be a true partner to your business.

With LightBound, you can rest assured knowing that our DRaaS services protect you with the most secure technology in the industry and can help you recover from downtime with lightning speed. Our data centers are SOC2 certified and we maintain complete compliance with industry standards set by HIPAA, PCI, SOX, and FISC. We care about the success of your solution, which is why we offer 24/7/365 monitoring by our skilled and experienced support staff.

Have more questions about DRaaS? Contact us today and we’ll answer any questions you might have about Disaster Recovery as a Service and share how DRaaS can help protect your data.

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