From lengthy downtime, to a damaged brand reputation and bottom line, no one wants to face the brutal costs of data loss. Unfortunately, every business will experience data loss at some point thanks to the variety of common ways it can occur. This leaves a cloud of dread hanging over many, but the good news is that data loss is preventable with the right preparation.
This blog shares key ways you can take action to prevent a data loss disaster and minimize any negative impact on your business, including how Disaster Recovery as a Service (DRaaS) can help keep your data safe.
What Causes Data Loss
Here are some examples of the many causes of data loss, varying from rare to everyday occurrences:
- Power loss from equipment failure or wildlife interference
- Power surges damaging computer hardware
- An overheated server room shutting down in an uncontrolled manner
- Accidental fiber cuts from nearby construction equipment
- Natural disasters such as hurricanes, floods, and fire
- Leaks from the water heater or air conditioning
- Spilled coffee, or other liquid, onto a computer
- Human error, including accidentally formatting a hard drive or unwittingly deleting a file
- Cyber attacks such as ransomware, viruses, or malware
- Hard drive failure due to software or file corruption
- Stolen devices, such as laptops, that hold critical or confidential data
Key Ways to Prevent Data Loss
Thankfully there are many actions you can take to prevent data loss and banish your fears, including finding a Disaster Recovery as a Service provider.
Store computers and equipment in the right environment, which should be dust-free and dry with proper heating and cooling. Be sure the environment is maintained and kept in pristine condition. Consider a generator or UPS (uninterruptible power supply) to protect computers in the event of a power failure as well as physical security measures to deter theft.
Use a firewall and antivirus software. These are basic essentials that your business should utilize for protection against viruses and malware, so be sure that you not only use them but keep them up-to-date.
Train employees to recognize suspicious attachments. Employees often serve as the greatest point of vulnerability for cybercriminals to take advantage of, but keeping your employees educated and informed with regular cybersecurity training will help prevent clicks on suspicious links or other actions that could lead to malware or a virus. Restrict access to important data from certain employees that don’t need it and encrypt any sensitive data.
Backup your files regularly and save often. This is one of the most basic, yet essential, tasks to prevent data loss that should not be neglected. To increase protection, be sure to create more than one backup, store them in different locations, verify the success of backups, perform backups routinely, and keep a close eye on your hard drives for signs of failure before they happen. You may also want to consider cloud-based disaster recovery solutions for further data security.
Create a disaster recovery (DR) plan so that in the event of a disaster, and in the midst of chaos, your team knows exactly how to restore data quickly and effectively, without causing further problems or delays. Test your DR plan regularly, including testing that employees are able to follow through when it comes to restoring lost data. This can reveal weak points while also encouraging employees to stay informed and ready.
Backup as a Service (BaaS) gives you an alternative to handling backup on-premises with an IT department. With BaaS, maintenance and management are offloaded to a third-party provider at an off-site storage system. This is a great option for those who want to pass off the burden of backing up data to a trusted provider that will ensure your data is in good hands.
Disaster Recovery as a Service (DRaaS) goes further beyond the capabilities of BaaS. With DRaaS, a third-party service provider hosts and continually replicates your servers to enable failover in the event of a natural or man-made catastrophe, protecting both your data and infrastructure.
Disasters that lead to data loss, such as hurricanes, fire, and ransomware, don’t stand a chance against DRaaS, because you can easily get all your data back with the push of a button. Disaster Recovery as a Service is the perfect solution to recover quickly from data loss, with benefits of DRaaS including:
- Continual, automatic replication to a different location geographically any time there are file changes.
- Your provider will handle getting all your apps, files, and systems right back up and running with lightning speed, minimizing downtime.
- You can utilize the DRaaS failover to continue normal business operations until you can restore your on-premises environment.
- Excellent for business continuity and disaster recovery (BC/DR).
- With the right provider, it will be tested regularly, customized, and perfectly executable.
The more of these data loss prevention methods you are able to implement, the safer your data will be. Don’t wait until it’s too late to protect your data.
Interested in Disaster Recovery as a Service? Be sure to choose a DRaaS provider like LightBound, who will work with you as a true partner to customize a DRaaS solution specific to your unique business needs. Contact LightBound today and our experts will help answer any questions about data loss or disaster recovery solutions you might have.